RJC COP/COC
Master RJC Compliance: Evidence Management for COP & COC with Brand Supply Chain Management.
Demonstrating adherence to the Responsible Jewellery Council’s rigorous Code of Practices (COP) and Chain of Custody (COC) standards requires meticulous evidence management. From human rights due diligence and environmental protection to secure chain of custody and effective grievance mechanisms, Brand Supply Chain Management is engineered to help you centralize, organize, and present your compliance evidence with unparalleled efficiency and clarity.
Feature Deep Dive: How Brand Supply Chain Management Empowers Your RJC Compliance
Robust Evidence for RJC Code of Practices (COP) Compliance:
The RJC COP covers a wide range of responsible business practices, including business ethics, human rights (e.g., forced labor, child labor, non-discrimination), labor rights, health, safety, environmental performance, and responsible sourcing of precious metals and gemstones.
How Brand Supply Chain Management Helps:
- Centralized Document Hub: Store all RJC COP-related policies (e.g., human rights policy, H&S procedures, environmental management plans), supplier codes of conduct, risk assessments, and training materials.
- Supplier Audit & Assessment Tracking: Log results of RJC COP audits (self-assessments, second-party, or third-party audits), capturing findings by site, date, and specific COP provision (e.g., “RJC COP Provision 7” or others you target).
- Due Diligence Evidence Management: Document your due diligence processes for identifying and mitigating risks related to conflict financing, human rights abuses, and environmental impacts in your supply chain, as required by various COP provisions.
- CAPA Management: Track corrective and preventive actions for any non-conformities identified against RJC COP provisions, linking them directly to audit findings.
- Clause-Based Evidence Tagging: Link specific documents (like a policy on responsible sourcing or an audit report) directly to the relevant RJC COP provisions they satisfy.
Benefit Bullets for RJC COP:
- Systematically Document your adherence to all applicable RJC COP provisions.
- Provide Clear Evidence to RJC auditors of your management systems and operational controls.
- Streamline Audit Preparation by having all COP-related evidence organized and accessible.
- Demonstrate Continuous Improvement in your social, environmental, and ethical performance.
Unshakeable RJC Chain of Custody (COC) Evidence Management:
The RJC COC standard provides a framework for businesses to demonstrate that their precious metals and gemstones are responsibly sourced and managed throughout the supply chain, preventing mixing with materials from unknown or conflict-affected sources. This requires robust documentation at each step.
How Brand Supply Chain Management Helps:
- Secure Storage of Chain of Custody Evidence: Securely upload, store, and manage all critical COC documentation, including:
- Supplier declarations of conformity (e.g., for recycled metals, conflict-free sourcing).
- Invoices, packing lists, and shipping documents that demonstrate material traceability.
- Records of segregation for COC-certified materials.
- Due diligence records on suppliers within your chain of custody.
- Internal traceability records and mass balance calculations (if applicable).
- Version Control: Maintain a full history of COC documents, ensuring you can always access the correct version related to a specific transaction or period.
- Supplier Portal (if applicable, or manual upload): Facilitate the collection of COC declarations and supporting documents directly from your suppliers into Brand Supply Chain Management.
- Advanced Search & Filtering: Quickly locate specific COC documents by supplier, material type, date range, or transaction ID.
- Secure Storage of Chain of Custody Evidence: Securely upload, store, and manage all critical COC documentation, including:
Benefit Bullets for RJC COC:
- Build a Verifiable Audit Trail for all your COC-certified materials.
- Ensure Integrity and Trust in your responsible sourcing claims.
- Simplify RJC COC Audits by having all traceability evidence readily available.
- Mitigate Risks associated with non-compliant materials entering your supply chain.
Effective Grievance Mechanism Records & Supplier Declarations (Applicable to both COP & COC):
Both the COP (e.g., Provision 26 on Grievance Mechanisms) and responsible sourcing principles underlying COC emphasize the importance of effective grievance mechanisms for workers and external stakeholders, as well as reliable declarations from suppliers.
How Brand Supply Chain Management Helps:
- Grievance Record Management: Securely log and track grievances received through your established mechanisms. Document the nature of the grievance, investigation steps, resolution, and any corrective actions taken, all within Brand Supply Chain Management. This maintains confidentiality and provides a clear audit trail.
- Centralized Supplier Declarations: Store and manage all types of supplier declarations relevant to RJC compliance, including:
- Declarations of conformity to your supplier code of conduct (aligned with RJC COP).
- Declarations on sourcing (e.g., conflict-free, KYC information).
- Material-specific declarations for COC.
- Expiry Monitoring: Track the validity of supplier declarations and set reminders for renewals.
Benefit for RJC):
- Demonstrate a Functional and Transparent Grievance Process as required by RJC COP.
- Maintain an Organized Repository of all critical supplier attestations.
- Ensure Timely Renewal of important declarations and certifications.
- Strengthen Accountability within your supply chain.
Leveraging Due Diligence Evidence Packs for RJC Audits:
When preparing for your RJC certification or re-certification audit (for either COP or COC), Brand Supply Chain Management allows you to:
Generate Pre-formatted Audit Packages
Compile all evidence tagged to specific RJC COP provisions or COC requirements into tailored Due Diligence Evidence Packs.
Group Evidence Thematically
Create packs focused on human rights due diligence, environmental management systems, COC material traceability for a specific batch, or your grievance mechanism effectiveness.
Export & Share Securely
Provide RJC auditors with evidence in PDF, ZIP, or via secure share links, streamlining the audit process.
Benefit: Significantly reduce the administrative burden of RJC audit preparation, present a highly organized and professional case for your compliance, and confidently demonstrate your commitment to responsible jewellery practices.